Bin
Ready for Packaging
Only bins whose scheduled availability date has arrived appear here. Opening a bin starts packaging time; commission eligibility begins on its availability date.
Upcoming Availability
These bins are visible for planning, but cannot be opened or worked on until their availability date.
In the Pipeline
Books still being processed. These are not yet scheduled or available for packaging.
Completed Bins — Last 14 Days
| Completed | Bin | Type | Items Packaged | Packaging Time | Commission |
|---|---|---|---|---|---|
| Loading completed bins… | |||||
Command Center
Order Search
Inventory Runway
Today's Priorities
Exception Center
Average Warehouse Time per Item
Warehouse Labor Remaining
Days Until Warehouse Target
Bottleneck Detector
Projected Clear Date
Receiving Integrity
Shipment Readiness
Warehouse Productivity Trend
Warehouse Aging
Total Time Spent
Today by Activity
Selected Period by Activity
Selected Period by Person
Recent Labor Entries
| Date | Person | Activity | Time | Method | Accuracy | Source |
|---|
Sourcing Performance
Top Stores
Top Buyers
Weekday Performance
Trip Rankings
Shipping Performance
Shipping Work Queue
Recent Shipment History
Shipping Costs
Reconciliation
Business Intelligence
Executive Trends
Uses the currently filtered order setMonthly Projected Profit
Capital Efficiency
Operating Action Queue
Prioritized from current performance dataAction Queue
Data Health
Store & Territory Intelligence
Store portfolio and location coverageStore Portfolio
Territory Coverage
Actionable Insights
Database / System Health
Order Intake
Create a sourcing order from Scoutly and prepare its InventoryLab-ready item data.
1. Scoutly Buy List
Upload the Scoutly CSV first. HQ pulls the six-digit order number from the file, checks it against Cloud HQ immediately, and leaves the original file untouched.
2. Order Details
FBP Breakdown
FBP Amazon-bound items are stored with a minimum $1 item cost in the InventoryLab-ready data.
3. List Price Research Required
Scoutly returned $0 or $999.99. Research these items and enter a usable list price for each one before saving.
| # | ASIN / ISBN | Title | Condition | Scoutly Price | Corrected List Price |
|---|
4. Review Amazon-Bound Items
First 250 rows shown. The full parsed set will be saved.
| # | ASIN / ISBN | Title | Condition | Qty | Cost | List Price | Profit | eScore | Rank |
|---|---|---|---|---|---|---|---|---|---|
| Upload a Scoutly CSV to begin. | |||||||||
5. InventoryLab Final Totals
Enter all five final InventoryLab figures before saving the order. For a continuation batch, enter revised full-order totals or leave all five blank to retain the existing recorded figures. Scoutly projections and item/shipment records remain unchanged.
6. Inbound Storage Bin Labels · 4 × 6
These are temporary storage containers, completely separate from processing bins. No item quantities or warehouse receiving scan required. Configure the physical bins and print labels here. The barcodes become active when you save the order; keep the same order number and bin setup.
7. Save Order
Saving creates a new cloud order, or appends a confirmed continuation batch to an existing order. Every generated MSKU is permanently stored and never reused.
Order Complete
Order Metrics
The completed-order dashboard from intake, before the order moves into processing.
Inbound Storage Bin Labels
Create additional inbound bins at any time, or reprint existing 4 × 6 labels.
Add Inbound Storage Bins
Create one bin now or add more later. Existing bins and barcodes are never replaced.
Order Files & Printables
These are the working outputs for the completed order, matching the legacy HQ completion workflow.
Final Order Review / Closed Order
Final-review documents for orders after the 180-day review and closure workflow.
InventoryLab Final Totals
The figures entered during intake were saved with this order. For later corrections, open the saved order and edit InventoryLab Final Totals there.
Scoutly / RFU Batches
Each continuation is retained separately. Re-downloading a batch keeps its original saved MSKUs.
Google Maps Store Note
Copy this into the private note for this sourcing location.
Inbound Storage Bins
Scan a storage-bin label only when you begin emptying it. Storage bins never become processing bins.
Inbound bin
Record Disposition
Log each handoff. Enter quantities here, not on the sourcing trip. Processing transfers add the same quantity to the destination processing bin.
Recorded dispositions
Edit or correct any handoff below.Waiting / Unprocessed Inbound Bins
| Bin ID | Order / Trip | Type / Size | Stage | Created | Started | Closed | Actual Qty | Actions |
|---|
Closed Inbound Storage Bins (0)
| Bin ID | Order / Trip | Type / Size | Stage | Created | Started | Closed | Actual Qty | Actions |
|---|
Order History
Combined InventoryLab Shipment — Historical Reconstruction
| Order # | Date | Source / Location | Status | Amazon Qty | Sold / Listed | Sell-Through | First Sale | 180-Day Review | Projected Profit |
|---|
Consumables
Batch Media Tally Entry
Media Bin
| Bin | Stage | Sheets | Consumables Cost | Saved | |
|---|---|---|---|---|---|
| No tally sheets entered today yet. | |||||
Included on Tally Sheet
Not Included on Tally Sheet
Add Consumable
Inventory History
| Date | Supply | Movement | Change | Balance | Reference | Notes | Actions |
|---|
Bulk Purchase Center
New Bulk Purchase
Estimated Unprocessed Inventory
Process Physical Boxes
Purchase & Pickup
Pickup Box Labels
Daily Processing Sessions
Final Bulk Reconciliation
Trip Center
Planned / Upcoming Trips 0Trips that have not finished yet
| Trip | Status | Dates | Route | Stops | Budget | Actions |
|---|
Already Occurred — Open 0Waiting on shipping and/or 180-day reconciliation
| Trip | Status | Dates | Route | Stops | Budget | Actions |
|---|
Already Occurred — Closed 0Finalized trip history
| Trip | Status | Dates | Route | Stops | Budget | Actions |
|---|
Create Trip
Selected Trip Snapshot
Selected Trip Route
| # | Location | City / State | Date / Time | Minutes | Status | Notes | Actions |
|---|---|---|---|---|---|---|---|
| No trip selected. | |||||||
Trip Summary & Expense Tracking
Expense Totals
| Date | Category | Notes | Amount | Actions |
|---|
Linked Orders
| Order | Date | Location | Scanned | Amazon Qty | Projected Profit |
|---|
InventoryLab Workflow Tracker
Move each linked order from RFU upload through verification reconciliation and into labeling. Removed ASINs remain attached to the order for later resolution.
| Order | IL Batch | Original Qty | Removed | Expected Qty | Stage | Action |
|---|
Original IL Totals
Removed Items
Updated IL Totals
Trip Paperwork
New Location Intake Review
| # | Date | Location | City / State | Match | Sale | Notes |
|---|
Trip
Planned Stops
| # | Date / Time | Location | Address | Planned Minutes | Sale | Status | Notes | Actions |
|---|
Trip Orders
| Order | Date | Buyer | Location | Scanned | Amazon Qty | Buy Rate | Score | Purchase Cost | Projected Profit | Profit/Hr |
|---|
Staff Management
| Name | Active | Orders | Scanned | Amazon Qty | Acceptance | Avg Score | Rolling 10 | Tier | Projected Profit |
|---|
Store Intelligence
| Bookworm ID | Source | City | State | Type | Research | Performance | BSI | Priority | Last Verified |
|---|
Top Sources
Recent Visits
Upcoming Sales
Data Coverage
Merge Duplicate Location
Calendar
Event List
| Date | Ends | Type | Event | Location | Notes |
|---|
Add Calendar Event
Data Manager
Cloud HQ database health, migration status and safe exports.
Cloud Data Inventory
Live row counts from the shared Cloud HQ database. This replaces the old browser-only backup/restore mindset: the database is the source of truth.
| Data Area | Rows | Status |
|---|---|---|
| Loading… | ||
Import Complete Legacy HQ Backup
Use the complete Bookworm_HQ_Cloud_Migration_Export.json. HQ verifies the 10.1.333 backup, inventories every major dataset, then reconciles it into Cloud HQ without creating duplicate orders, items, bins, shipments, buyers, stores, or Amazon events.
| Data Area | Backup | Cloud Before | Migration Action |
|---|
Safe Data Exports
Download operational tables for offline review or archival. Exports do not change Cloud HQ.
Migration & Data Quality
| 10.1.333 Amazon Events Target | 69,491 | Checking… |
|---|---|---|
| Amazon Imports Target | 31 | Checking… |
| Unmatched Activity Target | 66,354 | Checking… |
| Bookworm Intelligence Shipment Dates | 28 | Checking… |
Destructive database reset/delete tools are intentionally not exposed here. Historical migration utilities stay on the module that owns that data until reconciliation is complete.
Packaging Contractor Access
Create a restricted contractor login. Packaging users see only Ready-for-Packaging bins and can record packaging time before moving a bin to Ready for Shipping. Contractors sign in with a username and password; no email address is required.
Amazon Imports
Import Amazon Monthly Unified Transaction reports into Cloud HQ.
1. Select Amazon Report
Use the Monthly Unified Transaction CSV downloaded from Amazon. HQ detects the reporting period and checks the import history before saving.
2. Import Preview
Only Orders, FBA Transaction fees, and Refunds are carried into Cloud HQ. All other Amazon transaction types are excluded.
| Type | Rows |
|---|---|
| Choose a report to preview. | |
Amazon Import History
Reports already stored in Cloud HQ.
| Imported | File | Period | Events | Gross | Refunds | Net |
|---|---|---|---|---|---|---|
| Loading… | ||||||
Sales Analytics
Shipment Cohorts & Revenue Forecast
| Milestone | Orders Matured | Sell-Through | Income Received | Profit Realization |
|---|---|---|---|---|
| Loading… | ||||
Forward Expected Realized Profit
Sales Activity
Recent Orders & Refunds
| Date | Type | Amazon Order | ASIN | MSKU | Qty | Sales | Refund | Fees | Net | HQ Order |
|---|---|---|---|---|---|---|---|---|---|---|
| Loading… | ||||||||||
Warehouse Recovery
Track one-off unlisted warehouse items by quarterly six-digit recovery order. No Scoutly or RFU workflow is used.
—
Warehouse Recovery Performance
| Quarter | Order | Listed | Sold | Lifetime | 30 Day | 60 Day | 90 Day | 180 Day | Gross Sales | Amazon Net |
|---|---|---|---|---|---|---|---|---|---|---|
| Loading Warehouse Recovery performance… | ||||||||||
Bookworm Intelligence
Data Quality
Sales Activity Window
Shipment Date → First Sale → 180 Days After First SaleExpand / Collapse
Sales Activity Window
| Order | Location | Shipment | First Sale | 180-Day Close | Amazon Qty | Sold | Sell-Through | Gross | Refunds | Net | Score | Status |
|---|
Location Performance
Combined sales performance by sourcing locationExpand / Collapse
Location Performance
| Location | Orders | Amazon Qty | Sold | Sell-Through | Gross | Refunds | Net | Avg Score |
|---|
🗺️ Sourcing Location Map
Performance colors · Store-type icons · Existing HQ source recordsExpand / Collapse
🗺️ Sourcing Location Map
Store Location History
Uses existing HQ Store Intelligence records and linked purchase orders. Google Maps is for navigation; no second store directory.Expand / Collapse
Store Location History
| Location | City / State | Purchase visits | Last purchase | Amazon items | Projected profit | Avg HQ score | Actions |
|---|
Multi-Bin · FNSKU Scanning Session
| Bin | FNSKU | MSKU | Title | Scanned | |
|---|---|---|---|---|---|
| Scan a destination bin and start a session. | |||||
Previously Finalized Sessions
Scan or Search Bin
Scan a Book or Media bin barcode, or type the bin number and press Enter.
Warehouse Pipeline
Purchased inventory through receiving, preparation, and shipment.
Order Receiving Reconciliation
Book/Media composition is learned from reconciled bin sheets. Original Scoutly quantity remains unchanged; warehouse additions increase Adjusted Expected Qty. Media JFJ counts stay tied to the original order for coaching and processing intelligence.
| Order | Buyer | Scoutly Qty | Additions | Adjusted Expected | Books | Media | JFJ | Accounted | Remaining | Progress |
|---|
Shipping Center
Active Shipments
New Shipment Draft
| Shipment | Status | Type | Packer | Expected | Boxed | Moved | Variance | Bins |
|---|
In Packaging Shipments
| Shipment | Status | Type | Packer | Expected | Boxed | Moved | Variance | Bins |
|---|
Ready for Shipping
View Any S-Bin Contents
| FNSKU | MSKU | Title | Condition | Qty |
|---|---|---|---|---|
| No S-bin selected. | ||||
Shipment Assembly Bins
1. InventoryLab Item Master
2. Process a Ready for Shipping Bin
| Scanned | FNSKU | MSKU | Title | Condition | |
|---|---|---|---|---|---|
| Choose a Ready for Shipping bin to begin. | |||||
3. Assign the New S-Bin to a Shipment
Shipment Recovery Scanner
Scan all physical books to reconcile against already-assigned S-bins. Quantity-aware; does not modify existing S-bins. Unmatched items must be verified before creating a replacement S-bin.
| Unmatched FNSKU | Quantity | Title |
|---|---|---|
| No scans yet. | ||
Schedule UPS Pickup
1. Select boxes awaiting pickup
2. Record Pirate Ship confirmation
Amazon Inbound Packages
Packages
Inventory
Shipment Financials
Delivered to Amazon
Recent Shipments
| HQ Shipment | Amazon Shipment ID | Closed | Type | Boxes | Expected | UPS Labels | UPS Delivery | Review |
|---|
Pricing Review
1. Select Shipment & Upload Files
Only the two CSV files are required. Shipment financial totals are not needed for pricing review.